Invite your relations

Your participation in the trade fair includes the free invitation of your relations via the invitation service. The (free) invitation service has been created to make things easier for you and is an important marketing tool with which you attract high-quality visitors to the exhibition who directly contribute to your business.

Participation in this service is easy. You upload your relation list in our secure environment and then we provide a professional and personal invitation with your company name on it.

Your relationship list (max. 2,000 addresses) must be uploaded via My Easyfairs no later than December 16, 2024. Do you want to provide more addresses? This can be done in consultation. If you have any questions, please contact Exhibitor Activation.

The most important advantages of participation for you!

1. Send free invitations with your company name on it!

65% of the visitors come through the Easyfairs Invitation Service. You save all the time and (layout and printing) costs that you would normally spend on such an invitation card! We will state your company name in the invitation card. This makes it clear to your customer that you invite him / her personally. Relationships that also appear in our e-mail database do not receive the invitation by post, but by e-mail with a unique registration code. Your company name is also prominent in this e-mail.

2. You don't have to worry about inviting your relations! And everything is GDPR proof!

We are happy to make it as easy as possible for you. That is why we have developed a secure environment for you in which you can upload your relationship lists with one click of the button. Inviting relationships has never been this easy! This saves you time and allows you to optimally prepare for participation in the exhibition.

3. You contribute to visitor quality

You want to get a return from your participation. Visitor quality plays a major role in achieving that objective. By providing a qualitative address file you have a lot of influence on who you meet.

4. Guaranteed visit to your stand

Because you send tens to hundreds of invitations from your name, many entrepreneurs have taken note of your company. You have considerably increased the chance of meeting these companies on the exhibition.

GDPR-proof

Sharing your relationship lists for the invitation service is safe and GDPR-proof.

Because we ask you to submit your relationship lists before participating in our invitation service, we are happy to give you insight into how we handle the personal data that you provide to us in these relationship lists. Easyfairs attaches great importance to your privacy and that of your relationships. Data from potential visitors is indispensable for the success of HortiContact and it is also one of the most valuable assets of you as an exhibitor. That is why we deal with this in concrete terms and fully in accordance with the GDPR legislation.

In this invitation cooperation you give us permission to send a one-off physical invitation to the postal address of your relation. Of course we have our processing agreement and our procedures in order and they comply with the GDPR legislation. It is completely safe to have your relationship lists used by us once for inviting your existing and intended relationships.

For you at a glance:

The data is only used to invite your relations on your behalf.
This data is not used for purposes other than those related to the invitation service.
You upload your relation lists in the secure environment of My Easyfairs
Your relationship lists will be duplicated. The organization that provides this is GDPR proof.
Your data is only provided to the mailing handler who uses the data to send the invitations. They do not retain the data afterwards.
The data will be destroyed immediately after the trade fair ends. Your relations will only be included in our database if they themselves give permission for the use of their data.